Moving can be a stressful project, and when you’re planning a move for your business, it might just feel nearly impossible. With so many logistics to coordinate and countless responsibilities to attend to throughout the moving process, you may understandably be daunted by the task.
Curious about the best ways to tackle your upcoming business relocation? Keep reading to discover our 10 step plan!
How to Move a Business
Despite the difficulties involved, a business relocation doesn’t need to resemble a difficult uphill battle. Instead, with the right know-how, completing a business move can be done efficiently and seamlessly, effectively decreasing downtime and upgrading your business to new heights.
- Establish a Moving Committee
One of the most effective ways to begin the business moving process is to create a committee dedicated to planning your relocation. This can help to ease the burden as you handle the various tasks ahead of moving day, allowing you to delegate to people with assigned roles. Working together as a team will make a huge difference in how smoothly the move goes.
- Create a Thorough Plan (timeline steps & budget)
For a successful business relocation, planning is a must. Be meticulous as you prepare for your move, as these details will ultimately make the process a lot more manageable in the long run. Create a schedule, a to-do list, and a budget to tackle the move more thoroughly. Understanding what needs to be done far in advance will empower you to stay on track, and having a detailed budget will ensure spending remains within reason. By taking the time to plan ahead, you can ultimately save time and energy in the long run.
- Notify Stakeholders
Ahead of your relocation, be sure to notify employees, clients, vendors, and other stakeholders about the upcoming move well in advance. To maintain a positive working relationship, clearly communicate the reasons for the move and how it will impact them. Keeping the lines of communication open during this change will create a much better outcome overall.
- Hire Professional Movers
Business moves can be tricky when it comes to carefully and securely relocating all of your items. No matter if it’s an office space, a retail store, or any number of business formats, there will certainly be a large amount of items to relocate, potentially including fragile equipment and electronics. Working with a professional moving company that has experience orchestrating business moves will allow you to confidently relocate with minimized worries regarding potential damage to your items. Movers have the necessary expertise to take the stress out of transporting your things to your new location.
- Plan IT Infrastructure
If your business is an office space, planning IT infrastructure will be a crucial aspect of your upcoming relocation. Coordinate with your IT department to plan the relocation of servers, computers, and other technology. Being thorough about this aspect of the process will allow you to decrease downtime and get your office back to full speed as quickly as possible. A detailed IT plan can make a significant difference in the outcome of your move, resulting in streamlined solutions.
- Pack and Label Items
For any relocation, whether it’s residential or commercial, packing your items in an organized manner and labeling each box thoroughly is an absolute must. Make sure items from the same area are kept in the same boxes, and avoid mixing items from different areas or departments in the same box. As you label, include plenty of detail. You can even opt to create a comprehensive inventory to keep track of each item that gets packed. This will ultimately transform the task of unpacking into a simplified, methodical element of your move.
- Schedule Utilities and Services
Another important consideration for setting up your new business space is arranging for the transfer of your utilities and services. This step shouldn’t be saved until the end of your to-do list, as you want to ensure everything is scheduled in a timely manner to avoid any unexpected downtime. Schedule the transfer of utilities, internet, phone services, and other essential services to the new location, and confirm everything is set up and functional before the move.
- Coordinate with Employees
As moving day quickly approaches, keep employees informed throughout the process and provide them with the necessary information every step of the way. Maintaining open communication will not only strengthen the relationships within the company but keep everyone on the same page and yield better results. Consider organizing a welcome event or team-building activity at the new location, as this can be a great way to familiarize everyone with the new space.
- Conduct a Walkthrough
Before officially moving in, conduct a walkthrough of the new space to identify any issues that need to be addressed. Take note of anything that looks off or needs repairs. This will be important to document, as it allows you to take inventory of any potential issues and remedy them before you’re fully moved in.
- Set Up the New Space
Now for the most exciting part of the process: settling into the new space and setting everything up. Prior to actually setting up your business, plan the layout of the new space to maximize efficiency and productivity. Going in without a plan can ultimately be more stressful and require much more time and energy. Instead, have at least a rough idea of how your new set-up will look. Once you have a solid idea, it’s time to install furniture, set up workstations, and ensure everything is ready for business operations.
Simplified Business Moving Solutions
With these 10 steps, relocating your business doesn’t need to feel like a struggle; instead, you can focus on the exciting new opportunity ahead of you. Are you searching for the ideal moving company to help you accomplish this goal? Count on RLD Relocation & Logistics, Akron’s premier moving company.
Since 1998, we have served Northeast Ohio and beyond, providing both residential and commercial moving, packing, and storage solutions. Over the years, we have proven our dependability within the community and become a staple of relocation services. Request a free quote online today or call us at (234) 334-7777, and discover our competitive rates!